[[3.11.08_verwaltung_von_units|{{|previous}}]] [[en:handbuch:handbuch|{{|Home}}]] [[3.11.10_to-do-verwaltung|{{|next}}]]

====== 3.11.09 Item Administration ======

Projectile offers optionally the possibility to administer foreign services or items and to bill this project-related. Assigning the foreign services or items to the [[en:handbuch:kapitel_a:glossar:#project]], can be performed in the document type [[en:handbuch:kapitel_2:2.3.07_fremdkosten|item sheet]].

When creating a new item or external service, various field are automatically pre-populated. In the standard version of Projectile the following fields are pre-populated:


    * **Item:** Pre-defined with a consecutive number.

{{:en:handbuch:kapitel_3:item_admin1.jpg|}}


**Required fields:** Item, Name

**Characteristics:**

    * The description of the item or external service is used from the field short name and name (long text).
    * The category of the item can be used to classify the item or service.
    * The purchase price which should be entered for the own products are internal cost accounting, the product costs or development costs. As a rough rule of thumb, the total development costs are divided through the planned sales volumn.
    * The suggested retail price of the external services should be entered as the selling price without any deductions. This selling price is pre-defined in the document type [[en:handbuch: kapitel_2:2.3.07_fremdkosten | item sheet]] and can then be modified.
    * In the field "Stock" the stock of the item can be entered. When assigning the article to a project, the extracted quantity of the article is considered and automatically recorded from the stock.
    * In the field Min. stock the smallest quantity of the item which must be available is entered.

**Note:**

External services can be administered using [[en:handbuch:kapitel_2:2.4.08_fremdrechnung_eingangsrechnung|purchase/foreign invoice]]. This approach is recommended even if the cash flow  ([[en:handbuch: kapitel_2:2.4.13_zahlungseingang | incoming payments]] and - [[en:handbuch:kapitel_2:2.4.10_zahlungsausgang: | foreign payments]]) should be defined through Projectile.

The same external services should be either defined through external services or purchase/foreign invoice, so that the costs are not defined twice in the system. 

===== Defining New Items =====

To define a new item, the functionality "Create" with the document type "Item" is applied.

{{:en:handbuch:kapitel_3:item_admin2.jpg|}}

After confirming the action a new document is generated.

{{:en:handbuch:kapitel_3:item_admin3.jpg|}}

After all information is entered, the document is saved using {{:en:handbuch:kapitel_3:save_icon.jpg|}}. In the example a new item "QM-Module 1.2" is created. This "external service" is based on internal development, which should be sold at EUR 2.200,00 each. Here, the internal price/purchase price is the calculated rate from the product development.

{{:en:handbuch:kapitel_3:item_admin4.jpg|}}