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====== 2.03.07 Item Sheet ======


Using the **item sheet** form, project-related invoicing/charging of external services and/or items are possible. The amount of defined external services (for example, items or licenses) in the the Main Data module are assigned to a project. The sales price is pre-occupied with the suggested retail price of the item and the appropriate total price is displayed.

**Tip:** For more on this subject see chapter [[en:handbuch:kapitel_4:4.09.01_belege_fahrten_und_fremdkosten |4.09.01 Item Sheet Recording]].

{{:en:handbuch:kapitel_2:itemsheet1.png|}}

The document type consists of the following elements:

On the "Master data" tab:

    * **Number:** This numerical field specifies distinctly the external costs. This number is suggested from the system. 
    * **External Services:** This alphanumerical field specifies the external services, which are billed project-ralated. These external services are administered in the external services form. 
    * **Employee:** In this field, the employee who recorded the data record for the external service is selected. By default, this field is pre-occupied with the employee, who has logged on to the system. Employees can be administered in the Employee form.    
    * **Project:** The field Project specifies the project, to which the external costs are assigned. Projects can be defined and modified in the Project form.  
    * **Date:** This field describes the date of the charges (Weiterbelastung). This entry is automatically performed through the system.
    * **Cost:** This field specifies the cost type for the external service. The cost type can be defined and modified in the Cost Type form. 
    * **Amount:** This field specifies the amount of items and/or external services are billed for this project.
    * **Net:** In this field, the sales price per item or external service is defined. This field is pre-occupied with the suggested retail price of the external service.  
    * **Total costs:** This field specifies the total amount of the external costs (the results of the amount multiplied with the sales price). 
    * **Comments:** This field is designated for comments.
    
{{:en:handbuch:kapitel_2:itemsheet2.png|}}

On the "Misc" tab:

  * **Percentage billed:** In this field the percentage of the complete billed invoice is displayed.
  * **Unbilled amount:** In this field the amount remained to be billed is displayed.
  * **Cash up:** This element specifies, if the external costs are already billed. This box is automatically set, when the external costs are transfered to an invoice and this invoice has been billed.
  * **Invoice Header:** Here the appropriate invoice can be accessed through a link.