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4.12.3 Employee Charts and Capacity Charts

Using the employee charts and capacity charts, the system supplies overviews referring to services, utilization and capacities. These include general overviews, time sheets and occupation sheets, target/actual comparison, utilization charts and capacity charts and overviews of absences (vacation, illness, ...).

In the document, selection criteria for the chart must be determined.

In the example all employees for the unti Cambridge ...

.. and the time span “Current Month” is selected.

Afterwards the chart “Time Sheet is generated.

This chart provides an overview of the project services and working hours of employees in the selected time interval. The project services are based on the entered data used in the Time Tracker for the jobs of the employees. The working time data is entered in the Time Tracker as “Come-Go” or can be determined automatically by the system using an option as the sum of the project times. The absences (vacation, illness, maternity, ...) can be decentralized in Time Tracker or are defined centrally in absence recording.

The chart “time sheets” provides an overview of the project services of the employees and the list of individual occupations with comments from the time recording. This chart generates a summary of the totals and individual time sheets for an employee, based on the recording in the TimeTracker for the jobs of the employees. The chart is typically used for internal documents for controlling or as an external document for invoicing.

The chart “Project Time External/Internal” provides an overview of all relevant data of the employees working in the selected time interval. In addition to this information, including information from the performance evaluation, the billing and the travel expenses entries are listed.

The chart “Utilization Overview II” generates employee-related, a list of all tasks of the employee and assigns them to the plan, according to their planned periods. This chart contains messages, if tasks cannot be completed on time due to lack of capacity .

The chart “Utilization Overview III” generates employee-related, a list of all tasks of the employees and assigns them to plan according to their planned periods. In the first row of the employees, the capacities of employees are displayed in three categories (red - overloaded, yellow -f and green - normal capacity). The thresholds can be set by the user (upper capacity utilization limit and lower capacity utilization limit). In addition, the first line of each employee also contains the planned absences. In the lines under the name of all employees all jobs of the employees are displayed, in order to resolve resource conflicts by overloads.

The chart “Capacity evaluation II” generates employee-related, an overview of all planned tasks of the employee for any period during the viewing time span. In the tabular view, the estimated percentage of the employee's project time of the periods are listed. The periods can be selected by the user in the “Parameter” tab (the default is weekly).

The “Capacity Analysis III” generates employee-related, an overview of all planned tasks of the employee for any period in the view time span. In the tabular view, the estimated absolute project times of the employees of the periods are listed. The system multiplies the time/effort with the respective internal hourly rates and returns the planned cost per period, the planned time/effort with the external hourly rates returns the revenue. The periods can be selected by the user in the tab “Parameter” tab (by default, weekly).

The chart “Calendar Overview II” generates a summary of the presences and absences of selected employees during the viewing period. This version displays the absences only in the general form and does not differentiate in the types of absences.

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