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3.04.1 Mail System "Mailer"

Projectile contains an internal and external functionality in the optional Groupware-Module. Using the integrated mail system “Mailer”, e-mails and short messages (SMS) can be sent within the system. The internal e-mails can link directly to any document in the system and automatically generate messages for resubmission (see also contact system) or reminders for appointments (see also Team-Calendar). Furthermore, the mail system is integrated in the contact system and employee administration.

Opening the Mail System

The mail system is either opened in the navigation bar of the work area ...

... or opened through an e-mail. Using an e-mail can be deleted unread, using an unread e-mail can be answered, using an e-mail can be marked as read ...

... clicking on the appropriate e-mail row opens it.

The mail system can also be directly opened through the navigation bar. If there are no new (unread) incoming e-mails, the mailer is displayed with the button and otherwise displayed with the button. In the example, there are unread e-mails in the mail system and after clicking the button, the mailer is opened with the newest unread message in the inbox folder.

Using the e-mail can be set to resubmit. In the dialog, resubmit can be set to minutes, hours or days, as well as an absolute date element.

In the example, resubmit is set to 5 minutes, ...

the user is then informed and ...

... the message is then displayed five minutes later.

Note: The message is displayed with the first action in the system using this time, because the screen is not automatically updated.

Elements of the Mail System

The mail system contains the following buttons in the function bar:

Function	Term	Description
Send Message	Using this function, the opened message is sent to the recipient. After the message is sent, a transition report is displayed.
New Message	Using this function, a new message is generated.
Check Address	Using this function, the addresses of the recipient is checked.
Save Message	Using this function, the opened message (usually a draft) is saved.
Delete Message	Using this function, an opened message is deleted.
Add Attachment	Using this function, one or more attachments can be assigned to an opened message.
Move Message to Folder	Using this function, an opened message can be moved to a (existing or new) folder.
Reply to Sender	Using this function, an opened message can be answered for the sender only.
Reply All	Using this function, an opened message can be answered for the sender and further recipients.
Forward	Using this function, an opened message can be forwarded to a further recipient.
Resubmit	Using this function, the incoming messages can be displayed in n minutes, hours or days or for defined times again.
Address Book	Using this function, the address book is opened.
Find Message	Using this function, the mail folder is searched.
Import Mail from External Server	Using this function, external e-mails can be called through the configured POP3-Server in “employee”.

In addition, the system consists of folders for drafts, scheduled messages and reminders, sent e-mails and received e-mails and/or inbox, and possibly user-defined folders.

In the central area of the mail system an active message is illustrated and ...

... in the bottom area the active folder with the corresponding message is displayed (here the active folder is the inbox folder and all the received e-mails are listed).

...Continued