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--- en:handbuch:kapitel_4:4.11.2_aufwandsrechnungen [2009/11/06 15:58]
192.168.0.24
+++ en:handbuch:kapitel_4:4.11.2_aufwandsrechnungen [2019/10/25 14:11] (current)
@@ Line 1: / Line 1: @@
 [[4.11.1_festpreis-_abschlag-_und_abschlussrechnungen|{{|previous}}]] [[en:handbuch:handbuch|{{|Home}}]] [[4.12.1_bedienung_der_standardauswertungen|{{|next}}]]
-====== 4.11.2 Invoicing (continued) Account of Expenditures ======
+====== 4.11.02 Invoicing (continued): Account of Expenditures ======
 ===== Billable Times =====
-At the accounting/billing type invoicing the invoice is created analog to the procedure in the offer. If the chart period, the display options ((period of time) is set, only billable efforts within the effort time are displayed for invoicing. The provided efforts are not always as displayed, approved for invoicing. By using the action “Billable Time” the recorded time for accounting in the Projectile is assessed. This functionality is used mostly by project manager to prepare the accounting.
+With the billing type time/effort, the invoice is created analog to the procedure in the offer. If the chart period (period of time) is set, only billable efforts within the effort time period are displayed for invoicing. The completed services are not always approved for invoicing as has been recorded. In Projectile, using the action “Billable Time” the recorded time for accounting is assessed. This functionality is used mainly by project managers to prepare the accounting.
-After finishing the action...
+After clicking the action...
 {{:en:handbuch:kapitel_5:invoicingbillable1.jpg|}}
-...a dialog is opened. Here you can select a chart period, the projectile and/or employee, display options (time (time part?) or job) and checking option. In the following example several unchecked time fort the project 27 QM-Module for the period of time from 01.12.2006 until 17.12.2006 is displayed.
+...a dialog is opened. Here a chart period, projects and/or employee, display options (individual time or sums or jobs) and checking option can be selected. In the following example every unchecked recorded time for Project 3 Introduction Projectile for the time period between 01.10.2009 and 30.10.2009 is displayed.
 {{:en:handbuch:kapitel_5:invoicingbillable2.jpg|}}
-Date, employee, recorded time, job and the not are displayed here.
+The date, employee, recorded time, job and notes are displayed here.
 {{:en:handbuch:kapitel_5:invoicingbillable3.jpg|}}
-In the field “Billable time“ calculable expenses of the job, can be entered independently from the recorded time.
+In the field “Billable time“ time/effort of the job can be entered independently from the recorded time.
 {{:en:handbuch:kapitel_5:invoicingbillable4.jpg|}}
-Already arranged time entry can be sat on “Checked”. After saving, billable expenses in the invoicing are used for further processing.
+Already arranged time entry can be set to “SetChecked”. After saving,  billable services for invoicing are used for further processing.
 {{:en:handbuch:kapitel_5:invoicingbillable5.jpg|}}
-===== Create invoice =====
+===== Create Invoice =====
 After creating the invoice header...
@@ Line 34: / Line 34: @@
 {{:en:handbuch:kapitel_5:invoicingbillable6.jpg|}}
-...all calculable expenses are displayed. By using the action “include all expenses“ all expenses are transferred...
+...all editable time entries are displayed. By using the action “include all expenses“ all expenses are transferred...
 {{:en:handbuch:kapitel_5:invoicingbillable7.jpg|}}
-...and all jobs for the project (including all sub-projects) and all cost/expenses are listed. Because in the invoice the time period of expenses is defined, every recorded and/or as billable time of these tasks are recorded in the billable time. Behind these tasks are the recorded or the current tracked time, the planed and the already billed hours are displayed. Furthermore all billable expenses/cost are displayed.
+...and all jobs for the project (including all sub-projects) and all expenses are listed. Because in the invoice the time period of the expenses are defined, all recorded and/or times marked as billable of these tasks are displayed. Next to these tasks, the recorded and/or billable hours, the planned and already billed hours are displayed. Furthermore, all billable costs are displayed.
 {{:en:handbuch:kapitel_5:invoicingbillable8.jpg|}}
 {{:en:handbuch:kapitel_5:invoicingbillable9.jpg|}}
-By marking of the appropriate position or by using “Select all“...
+Marking the appropriate position or by using “Select all“...
 {{:en:handbuch:kapitel_5:invoicingbillable10.jpg|}}
@@ Line 50: / Line 50: @@
 ...and by activating “Confirm and include“, selected...
-...jobs and expenses/cost are generated as invoice positions in the invoice. In the example below two jobs and eight expenses receipts (a drive (trip), a receipt, and parts of the trip, incoming invoices and invoices are transferred as position in the invoice.
+...jobs and costs are generated as invoice positions in the invoice. In the example below six jobs and several expense receipts (one receipt, one travel receipt and parts of the trip) are transferred as positions in the invoice.
 {{:en:handbuch:kapitel_5:invoicingbillable12.jpg|}}
@@ Line 56: / Line 56: @@
 {{:en:handbuch:kapitel_5:invoicingbillable13.jpg|}}
-The invoice positions, which are created this way, can be adjusted manually or by changing the field ‘number of people’ or by changing the amount external. The related/appropriate hourly rate of the appropriate job is known by the system and the total amount is automatically updated.
+The invoice positions, which are created this way, can be modified and/or adjusted manually or by changing the field ‘number of positions’ or by changing the external amount. The appropriate hourly rate of the corresponding job is known by the system and the total amount is automatically updated.
-In the example the hours of the second job on three people-days expenses is modified and the position 7 for accommodation is rounded out (upgraded) to 300,00. By manipulating/changing of the times, the external amounts are transferred automatically appropriate to the pricing/cost model.
+In the example the hours of the second job on three people-days expenses is modified and the position 7 for accommodation is rounded up to 300,00. By modifying and/or adjusting the times, the external amounts are transferred automatically according to the pricing structure.
 After saving the invoice...
@@ Line 65: / Line 65: @@
-===== Invoice print =====
+===== Print Invoice =====
-The completed/finished invoice can be displayed and printed by using an internet browser or by using a word-processing program. For this purpose activate the action “Print credit“.
+The completed invoice can be displayed and printed by using an internet browser or by using a standard word-processing program. For this purpose activate the action “Print invoice“.
-{{:en:handbuch:kapitel_4:rechnung.gif|}}
+{{:en:handbuch:kapitel_4:rechnung1.jpg|}}
 {{:en:handbuch:kapitel_4:rechnung2.gif|}}
-I the intermediate dialog the print can be controlled.
+In the dialog the print-out can be influenced.
-Here you can group (arrange/classify) between print on job fields, grouped (classified by) after employees, grouped (classified by) sub-projects (display 1st field), grouped (classified by) after tasks/jobs or as a line with total sum of project field.
+Here you can select the output on the job level between print on job fields, grouped according to employees, according to sub-projects (display 1st level), according to occupations or as a row with the total sum on the project level.
 {{:en:handbuch:kapitel_4:rechnung3.gif|}}
-The system creates then a RTF-data, which can be opened or saved in the following dialog.
+The system then creates an RTF-file, which can be opened or saved in the following dialog.
 {{:en:handbuch:kapitel_4:rechnung4.gif|}}
@@ Line 87: / Line 87: @@
 {{:en:handbuch:kapitel_4:rechnung5.jpg|}}
-As an attachment to the invoice a total or an individual confirmation to the invoice can be created.
+As an attachment to the invoice a total or an individual invoice time sheet to the invoice can be created.
 {{:en:handbuch:kapitel_4:rechnung6.gif|}}
-The confirmation to the invoice bases to the billable expenses and is created in terms of...
+The invoice time sheet of the invoice is based on the billable expenses and is created in terms of...
 {{:en:handbuch:kapitel_4:rechnung7.gif|}}
@@ Line 99: / Line 99: @@
 {{:en:handbuch:kapitel_4:rechnung8.gif|}}
-The confirmation opens in the browser or in the word-processing program.
+The time sheet opens in the browser or in the word-processing program.
 {{:en:handbuch:kapitel_4:rechnung9.gif|}}
-===== Invoice transfer =====
+===== Transfer Invoice  =====
 Afterwards the invoice can be (transferred) finalized.
@@ Line 109: / Line 109: @@
 {{:en:handbuch:kapitel_4:rechnung10.gif|}}
-The invoice gets the status ’invoice billed’ and the invoice including all positions is blocked for changes/manipulations. All positions, which base to other expenses/costs, are billed and marked in the system. In the jobs the billed period is transferred, so that the jobs, if needed, can be billed repeatedly for partial invoice. By entry (using?) of an interface to the accounting information of the action, also if needed, accounting records are created...
+The invoice gets the status ’invoice billed’ and the invoice including all positions is blocked for changes/manipulations. All positions, which are based on other costs, are specified as billed in the system. With the jobs, the billed period is transferred, so that the jobs, if needed, can be billed repeatedly for partial invoices. When using an interface to the financial accounting, also if necessary, accounting records are created...
 {{:en:handbuch:kapitel_4:rechnung11.gif|}}
-...and a document of payment is created.
+...and a document "payment" is created.
 {{:en:handbuch:kapitel_4:rechnung12.gif|}}
-If payment by the client/customer towards the invoice for the invoice; the payment entry (also partial entries) can be noted here. This information is transferred to billing reporting/summery and to the listing of the open entries/items.
+Here, payment by the customer for this invoice can be noted here (also partial entries). This information is transferred to the assessment chart and to the listing of the open items.
 {{:en:handbuch:kapitel_4:rechnung13.gif|}}
@@ Line 124: / Line 124: @@
 Invoices can also be canceled, of course. You can find further information about creating invoices in chapter 4.4.5.
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